We’re Hiring: Part-Time Administrative Assistant/Bookkeeper

Start Date: February 2021
Compensation: $18-$22/ hour pending experience and role with OCO. We are open to hiring a direct employee or contracting a service.
Hours: 8-12 hours per week, ideally at regular office hours in order to ensure optimal communication with the Executive Director and staff. Potential for increased hours overtime pending funding.
Benefits: All staff at OCO receive a device and internet stipend while working remotely. Contractors are responsible for these expenses.
Location: Anywhere in Ontario. Preference for candidates located within commuting distance of Guelph or Toronto.

OCO is seeking a part-time administrative assistant and bookkeeper familiar with Quickbooks Online and non-profit accounting. Experience with government grants, in particular those in the agricultural sector, is preferred. Knowledge of online expense management and program management tools is a strong asset.

Key Responsibilities:

Administration and Office Management

  • Collect and distribute mail and manage postage as needed (pending location)
  • Support membership mail-outs (max. 1-2 times per year)
  • Provide general office support and coordination as required
  • Provide operational support to the Executive Director

Financial Administration and Bookkeeping

  • Prepare invoice information and send out invoices and reminders
  • Manage payments and assist with registration for events
  • Support staff with development of grant claims and reporting
  • Assist the Executive Director in maintaining all financial records
  • Assist Executive Director in preparing materials for the Auditor
  • Liaise with Bank and Credit Card companies when necessary to create/manage/maintain accounts and approvers
  • Liaise with board and staff to ensure timely approval of payments
  • Manage bank and virtual deposits (in-person deposits pending location)

Grant Reporting and Applications

  • Support staff with development of grant claims and reporting
  • Support staff with grant application submissions administration as needed

Technical and Communications

  • Assist in the management of IT systems and telecommunications (e.g., office phone and internet system, web applications, and software set-up)
  • Work with design and print consultants for organizational needs (website, business cards, letterhead, etc.)

Human Resources

  • Assist in the set-up and maintenance of new Health Savings Plans
  • Assist with insurance administration
  • Administer payroll, vacation pay and source deductions
  • Manage new staff paperwork
  • Ensure that personnel files are properly maintained and kept confidential
  • Canada Revenue Agency
  • Ensure timely submission of HST remittances
  • Ensure timely submission of source deductions
  • Assist in the management of business account and proper signatory
  • Update Industry Canada with relevant documents to maintain non-profit status

Other duties as Required

Support the organization to streamline and improve financial reporting, internal policies and controls, streamline operations and reduce expenses where possible.

To apply:

Please submit your resume and expression of interest in one pdf document to: hiring@organiccouncil.ca by February 5th, 2021 at 5pm.

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